Receipt Bank is one of our favourite tools that we use here at Just Add Tech and it is also one if not the most popular Xero addons in the marketplace. It plays very nicely with digital accounting software creating a near entry less bookkeeping solution for your business.
Receipt Bank helps you spend less time bookkeeping and more time growing your business.
Receipt Bank Fetch
One of the things that was always a concern for Receipt Bank going forward was what happens when you are using suppliers that no longer email you a PDF version of your supplier invoice? How can you use Receipt Bank to capture that data and publish to your digital accounting software? Well the team over at Receipt Bank are one step ahead of us with the latest feature they have provided called Receipt Bank Fetch.
The new Receipt Bank Fetch option is where you can automatically send Receipt Bank to go and collect those invoices from suppliers who no longer send them out to you such as BT, O2, large corporates that no longer send out PDF documents attached to emails. You know the ones that you painstaking every time have to go and login, download the document and then upload into Receipt Bank, so the guys over at Receipt Bank have created this excellent new feature called Fetch. Receipt Bank Fetch will enable you to enter your login credentials into Receipt Bank and from there each time there’s a new document added to your account will retrieve it and bring it back into your Receipt Bank account. When this is coupled with auto publish you could end up with your invoice being directly deposited straight into Xero via Receipt Bank and the Fetch option fully coded to the correct contact, nominal account code, correct dates etc etc with no hands. That’s right automated bookkeeping at its best.
The video above shows you how to use this so when you’re in Receipt Bank on the Add Items tab what you’ll be able to see is an additional option called Fetch. If you simply click on that what you’ll be able to do from here if you wish to add a new one is to go to browse and then do a search so if you simply start typing in the name of the supplier hopefully you’ll sign on the list you can see there are over 2,000 possible connections and you can contact Receipt Bank if there are any suppliers that you would like to have added. Find the supplier that you’re interested in click Add enter your login credentials and simply select connect. On some of the suppliers you may find that there are additional options such as 2 Factor Authentication that may need setting up the first time around. Once configured each time a new invoice is deposited with that supplier Receipt Bank will go and collect it from the supplier using Fetch bring it back into Receipt Bank and if you’re using auto publish on that supplier it will then automatically send that invoice across into Xero so it’s now effectively created completely entry less bookkeeping for you.
It can’t be much simpler than that so please go ahead give it a try and see how you get on I’m sure you’ll like it as I said if there’s anything missing there are some suppliers out there that you find that you would like to see on list contact Receipt Bank let them know and I’m sure they will try to add them.
Thank you for taking the time to read this blog article on Receipt Bank Fetch. If we have whetted your appetite enough then why not head over to our Receipt Bank page to check out some of the major benefits and features of Receipt Bank. If you get stuck or have any questions please do not hesitate to get in touch.